The Civil Aviation Authority of Bangladesh is delighted to be the host of the 58^th Conference of the Directors General of Civil Aviation Asia and Pacific Region (DGCA/58) and looks forward to warmly welcoming all the delegates to Dhaka, Bangladesh where historical cultural heritage and contemporary culture co-exist in harmony.

In addition to the information provided in the invitation letter, we would like to share the following useful information to assist you with your travel planning to participate in the Conference.

1. Passport and Visa Requirements

   All foreign nationals entering Bangladesh must possess passports/travel documents/visas with at least six months of remaining validity from the date of arrival into Bangladesh. Visa on arrival is available in Bangladesh is available for few States. The conference website contains necessary information pertaining to visa requirements for various nationalities. Additional information can be found at https://www.immi.gov.bd, https://immi.gov.bd/Land-Permit-Eligibility or from your closest Bangladeshi Diplomatic or Consular Missions. Should delegates have any queries on visa requirements, please email us at secretariat@dgca58.gov.bd.

2. Baggage Identification

   To facilitate identification and processing of delegate's checked baggage upon arrival in Hazrat Shahjalal International Airport (HSIA) Dhaka, the DGCA/58 registration team will send yellow ribbons to all registered delegates. Please tie the yellow ribbon securely on the handle of your checked luggage. In case you have not received the ribbon in time, please tie a yellow color ribbon to your luggage for easy identification.

3. Conference Venue

   Pan Pacific Sonargaon, Dhaka, from, Sunday 15 to Thursday 19 October 2023

4. Conference Schedule

   The opening ceremony of the DGCA58 will commence at 09:00 a.m. local time on 15 October 2023, at the Pan Pacific Sonargaon Dhaka Grand Ballroom. Please be seated by 08:45 a.m. Spouse/accompanying persons of the registered delegates are invited to attend the opening ceremony. The spouse/accompanying persons program will commence after the opening ceremony formalities.

5. Conference Agenda and Programme

   The provisional agenda and tentative programme and updates will be uploaded to the DGCA58 conference website when they become available.

6. Registration of Participants

   States/Administrations and other invited Organizations are requested to send the names of their authorized delegation preferably along with passport numbers to the ICAO APAC Office by email: apac@icao.int, with a copy to registration@dgca58.gov.bd prior to any individual registration. The Conference Registration Form is available on the conference website. It is recommended that you make your conference registration online preferably before 5 October 2023. The delegates registering online will receive an acknowledgement once the registration process is completed.

   DGCA58 delegates who register online and have had their registration accepted are requested to visit the Registration/Help desk that will be located in the conference venue after arriving in HSIA, Dhaka to collect their name tags and conference kit. Delegates are requested to wear their name tag at all times during the conference and social events.

   The Registration desk will commence on Saturday, 14 October 2023 from 14:00 to 18:00 local time and resume on Sunday, 15 October 2023 at 08:00 a.m. local time. The desk will operate during the conference hours until 04:00 p.m. on Thursday 19 October 2023.

7. Conference Papers

   Discussion Papers (DPs) and Information Papers (IPs) for the conference will be uploaded to the website as they become available. In an effort towards a greener meeting, hard copies of DPs/IPs will not be provided unless specifically requested. Participants are encouraged to access the conference materials from the website.

8. Conference Website and Emails

   Conference Website: www.dgca58.gov.bd
   Conference Secretariat: secretariat@dgca58.gov.bd
   Conference Registration Team: registration@dgca58.gov.bd

9. Dress Code

   Recommended dress code for the Opening Ceremony of the conference on Sunday, 15 October would be formal attire or national dress. For the rest of the conference sessions, delegates may be in business attire, except on Wednesday, 18 October, which is planned for cultural tour and may be dressed in comfortable casual wear. In addition, smart casual wear is recommended for the social functions during the conference.

10. Wi-Fi Services

    Free Wi-Fi services will be provided during the conference. The access information will be provided during the conference. In addition, internet facilities for delegates will be available at the conference venue. Participants are required to bring their own notebook computers to access the conference material.

11. Conference Secretariat

    The ICAO Asia and Pacific Regional Office and the Civil Aviation Authority of Bangladesh will undertake the role of secretariat for the conference. All inquiries and general correspondence should be sent to secretariat@dgca58.gov.bd with a copy to apac@icao.int.

12. Side Meeting Rooms

    Three (3) meeting rooms will be made available to conduct bi-lateral meetings as required; however, advance booking is required to secure the rooms.

    To check on availability and secure the rooms for any proposed meetings, please send an email with your request to: secretariat@dgca58.gov.bd.

13. Meals and Refreshments

    Refreshments during mid-morning and mid-afternoon breaks and a working lunch will be provided for all delegates during each day of the conference.

    A reception will be hosted on Saturday, 14 October. Detailed and updated information regarding the evening programmes will be communicated to you at a later date. All registered delegates and accompanying persons are invited for evening programmes during the conference.

14. Social Events

    The Cultural Tour is planned on Wednesday 18 October. Detailed and updated information about this event will be communicated at a later date.

15. Accompanying Persons Programmes

    We look forward to welcoming the delegates’ accompanying persons and spouses to Dhaka, Bangladesh. Dedicated programmes will be offered to those accompanying persons/spouses who are interested. On Wednesday 18 October, accompanying persons/spouses are invited to join the delegates on the Cultural Tour. The detailed programme will be made available on the website.

    Please ensure that all accompanying persons/spouses have been registered during your on-line registration. If you have not registered your accompanying persons/spouses already during youyr registration for the conference, you may email us at registration@dgca58.gov.bd with the updated information, as early as possible for administrative/logistical requirements. This is also necessary to secure their place on dedicated programmes.

16. Hotel Reservations

    You may book your hotel accommodation using the information provided on the conference website. Beside from the conference venue hotel, options of other hotels are also available on the website. Please make your hotel booking as early as you can to avoid shortage of rooms in your desired hotel. If you have any difficulties with hotel reservation, you may email us at registration@dgca58.gov.bd.

17. Transportation

    Complimentary airport transfers will be provided for registered delegates to and from the recommended hotels, listed on the website. Please ensure that your correct hotel and flight details have been provided during your online registration. Should there be any changes, please update your information using Update Registration from the website and also advise us as soon as possible by email at registration@dgca58.gov.bd.

    Daily complimentary transport between recommended hotels and the conference venue and venues for all social functions will be provided.

    Should you wish to travel around Dhaka during your stay, there are several options available; buses, taxis, and Uber. These can be organised through your respective hotels.

18. Tax at Airports

    No additional tax will be levied at the airport. Taxes are included in the airfare.

19. Telephone Service

    There are five (5) mobile carriers in Bangladesh: Grameen Phone Limited (GP), Robi Axiata Limited, Banglalink Digital Communications Limited, Airtel Bangladesh Limited and TeleTalk Bangladesh Limited. SIM cards to operate on these networks may be purchased at the airport or from designated agents.

    Country code of the Bangladesh is +880 (dial +880 followed by the local telephone number except “zero (0)”, which is the first digit of the telephone number)

20. Travel Services

    For any private pre or post conference tours and excursions that you require personally, you may ask for assistance at the Concierge Desk of your hotel.

21. Other Useful Information

    The Conference website provides other useful information. The Conference Bulletin will be updated if there is any change. You can recognize the changes by the version number on the top.

We look forward to welcoming you to Dhaka, Bangladesh.